Accounts payable, optimised and automated.
A populated budget from a shipped finance build. Scroll it the way your month runs: the budget, the payees, the invoices arriving, the payments falling due, and the revenue feeding in, all of it posting to the ledger without a human retyping a number.
Plan to profit
- Planned income
- A$248,000
- Actual income
- A$186,420
- From real paid sales
- Budgeted cost
- A$132,600
- Actual cost
- A$104,310
- Read off the invoices
- Projected margin
- A$115,400
- 46.5% of income
One budget, everything in it.
The budget
Money out, planned against actual
Actuals are read off invoices and ad accounts, never typed. The eye opens the document that produced the number.
| Line item | Budgeted | Committed | Actual | Variance | |
|---|---|---|---|---|---|
| Marketing and advertising | |||||
| Meta AdsSpend pulled daily | A$18,000 | — | A$16,742 | A$1,258 under | |
| Google AdsSpend pulled daily | A$14,000 | — | A$13,981 | A$19 under | |
| TikTok AdsSpend pulled daily | A$6,000 | — | A$4,318 | A$1,682 under | |
| Design and creative | A$6,500 | — | A$6,500 | A$0 under | |
| Print and signagePO raised | A$4,200 | A$4,200 | Awaiting | — | |
| Subtotal | A$48,700 | A$4,200 | A$41,541 | ||
| Add line item | |||||
| Suppliers and production | |||||
| Primary supplier contractAllocated: 3 instalments | A$46,000 | A$30,667 | A$15,333 | A$30,667 under | |
| Freight and logistics | A$12,400 | — | A$13,050 | A$650 over | |
| Equipment hireHeld, details flagged | A$8,900 | A$8,900 | Awaiting | — | |
| Packaging | A$3,600 | — | A$3,414 | A$186 under | |
| Subtotal | A$70,900 | A$39,567 | A$31,797 | ||
| Add line item | |||||
| Operations | |||||
| Casual staffingPay runs from rosters | A$14,600 | A$3,220 | A$12,880 | A$1,720 under | |
| Insurance | A$3,800 | — | A$3,800 | A$0 under | |
| Software subscriptions | A$2,200 | — | A$2,457 | A$257 over | |
| Travel and accommodation | A$5,200 | — | Awaiting | — | |
| Subtotal | A$25,800 | A$3,220 | A$19,137 | ||
| Add line item | |||||
| Total money out | A$145,400 | A$46,987 | A$92,475 | ||
Line items carry allocations: split a contract into instalments and the payment schedule writes itself.
Every payee, known and verified.
The address book
Payees, on record and on terms
- Harbourline FreightBSB 083-004 ·· 4417 · Net 14 · last paid 28 AugBank details verified
- Meridian Print CoBSB 062-201 ·· 8830 · Net 30 · last paid 12 AugBank details verified
- Coreline EquipmentBSB 013-366 ·· 2291 · Net 7 · last paid 19 JulDetails changed, verify by phone
- Southbank InsuranceBSB 733-100 ·· 6605 · Annual · last paid 4 SepBank details verified
An invoice only pays to a verified payee. A changed bank number is held until it is confirmed by SMS callback on the number already on file, which is how invoice fraud dies.
Invoices, read and matched.
accounts@yourbusiness.cominvoices@yourbusiness.financeRedirect your accounts email once. Every invoice that arrives is read, extracted and matched from that moment on.
The inbox
Five invoices, five states
Matched, new to the budget, held on a flag, caught as a duplicate, or posted. Nothing else exists.
- Harbourline FreightA$13,050.00INV-8817Due 18 SepMatched · Suppliers · Freight and logisticsApproveReject
- Brightfield PhotographyA$2,750.00BF-1108Due 22 SepNo budget line yetAdd to budget
- Coreline EquipmentA$8,900.00CE-5531Due 30 SepMatched · Suppliers · Equipment hire
Bank details differ from the address book. Held until verified.
- Meridian Print CoA$4,200.00MP-2204Due 25 SepPossible duplicate
Same supplier, same amount as MP-2119, paid 12 Aug. Held for review.
- Southbank InsuranceA$3,800.00POL-99120Paid 4 SepApproved · Posted to Xero
Approval controls on every outgoing payment.
Upcoming payments
Committed, dated and funded
Committed next 30 days
A$55,837.00
vs A$81,300.00 available
- 18 SepHarbourline FreightFull balance · fundedA$13,050.00Approved
- 25 SepPrimary supplier contractInstalment 2 of 3, as allocatedA$15,333.00Approved
- 30 SepCoreline EquipmentHeld, bank details flaggedA$8,900.00Awaiting yes
- 02 OctCasual staffing, pay runFortnightly · from rostersA$3,220.00Approved
- 07 OctPrimary supplier contractInstalment 3 of 3, as allocatedA$15,334.00Awaiting yes
Instalments allocated in the budget surface here before they fall due, read against the money actually available. Approved bills post as coded drafts.
Precision accounting, in and out.
The revenue feed
What the sales systems send in
- Tickets1,412 orders · payouts matchedA$96,480Matched
- Booths and exhibitor sales64 contracts · instalment plans runningA$58,300On schedule
- Sponsorship9 packages · invoiced from the saleA$21,500Matched
- Merchandise388 orders · settled dailyA$10,140Matched
- Product sales2,046 orders · payouts matchedA$118,300Matched
- Subscriptions412 active · renewals collectedA$24,660On schedule
- Wholesale orders18 invoices · raised from the saleA$31,200Matched
- Refunds and chargebacksNetted against their ordersA$2,140Reconciled
- Course sales316 enrolments · payouts matchedA$47,400Matched
- Mastermind upgrades38 upgrades · payment plans runningA$68,400On schedule
- Membership renewals1,204 renewals · collected on scheduleA$36,120Matched
- Community events92 orders · settled dailyA$8,280Matched
Three different businesses, one machine. Your lines are whatever you sell; every settlement lands here and posts to the ledger.
Paid advertising
Ad spend, in the same books
Spend lands in the budget; results land against the revenue it caused.
Meta AdsLaunch and retargeting, pulled dailyA$16,742Reconciled
Google AdsSearch and display, pulled dailyA$13,981Reconciled
TikTok AdsCreator cuts, pulled dailyA$4,318Reconciled
LinkedIn AdsExhibitor and sponsor acquisitionA$5,940Reconciled
- Meta AdsCatalogue ads, pulled dailyA$22,410Reconciled
- Google ShoppingShopping and PMax, pulled dailyA$18,240Reconciled
- TikTok AdsSpark ads, pulled dailyA$6,730Reconciled
Pinterest AdsShopping pins, pulled dailyA$3,480Reconciled
YouTube AdsIn-stream to webinar, pulled dailyA$14,860Reconciled- Meta AdsLead forms and retargeting, pulled dailyA$11,320Reconciled
- Google AdsSearch on buyer intent, pulled dailyA$7,910Reconciled
- LinkedIn AdsProfessional audiences, mastermind tierA$9,240Reconciled
Klaviyo, Mailchimp and your ESP: email revenue, attributed and cross-checkedThe growth engine and the books read the same numbers, which is what makes spend-to-revenue tracing honest.
This is the finance half of the machine, running.
The Payables Program is Light at US$3,999 or Pro at US$8,499, fixed scope. US$100 books your onboarding.
Built, not advised.
Commerce, finance and sales systems.
One team, end to end, inside your business.
Scope, develop, deploy, handover, scale.
- What do you sell?
- How do you sell it?
- Can you sell more?
- Can we automate it?